GLEANERS tm INDEX v2.0 TABLE OF CONTENTS 1 Contents of diskette 2 Making a backup diskette 2 Using the Glean Program 3 Windows 3 Special Keys 3 Main Menu 4 Searching for a Subject 4 ๚ Category Menu 4 Display a Category 5 Password Protection 5 Printing a Category 5 Editing or Deleting Records 6 Scroll Keys 6 Selection Keys 6 Editing Keys 7 Field Limitations 7 Add New Records 8 Registration 8 2 INTRODUCTION Greetings: This manual is designed to assist you in the execution of commands found on your Gleaners diskette. The sequence of commands on the diskette corresponds to the steps in the manual. As you proceed with the execution of the Glean program, the research potential for home and school becomes apparent. I feel that the development of research and computer skills with the use of the program makes for a winning combination. It has been the intention from the beginning to share this program with students and educators. For all curious individuals who seek knowledge, especially with the help of National Geographic (R) magazines, I wish you the best of luck with this program! I wish to thank my wife Trish, who's inspiration initiated the program, and who's many hours of data entry helped produce the final product. Feel free to write or communicate with me at any time. John Rubin CONTENTS OF DISKETTES Glean.exe - Main program Cat1.rec - People category file Cat2.rec - Place category file (A-L) Cat3.rec - Event category file Cat4.rec - Animal category file Cat5.rec - Vegetable category file Cat6.rec - Object file Help1.txt - Help file #1 Help2.txt - Help file #2 Help3.txt - Help file #3 Help4.txt - Help file #4 Help5.txt - Help file #5 Help6.txt - Help file #6 Glean.doc - This file MAKING BACKUP DISKETTES When you receive your Gleaners Index diskette, first make backup copy of it, then store the original in a safe place. 1) Format one blank diskette with the DOS format command, using DOS version 2.1 or higher. 2) Place the original Gleaner Diskette in drive A, and a new formatted diskette in drive B. At the A> type "copy *.* B:" 3 USING GLEAN.EXE Boot up the computer using DOS. Insert Disk #1 in drive A. At the A> type "Glean" and press enter (return). An introductory screen will appear. To proceed into the program, press any key. THE WINDOWS ษอออออออออออออออออออออออออออออออออออออออออออออออออออออออออออป บ #1 TITLE WINDOW บ ศอออออออออออออออออออออออออออออออออออออออออออออออออออออออออออผ ษอออออออออออออออออออออออออออออออออออออออออออออออออออออออออออป บ บ บ บ บ บ บ บ บ บ บ บ บ #2 ACTION WINDOW บ บ บ บ บ บ บ บ บ บ บ บ บ บ บ ศอออออออออออออออออออออออออออออออออออออออออออออออออออออออออออผ ษอออออออออออออออออออออออออออออออออออออออออออออออออออออออออออป บ #3 KEY SELECTION WINDOW บ ศอออออออออออออออออออออออออออออออออออออออออออออออออออออออออออผ Window #1 is the title window. In it will be the program name and the selection title. Window #2 is the action window. It will either contain a menu or it will be where records are displayed, edited, deleted, added or searched for. Window #3 is the key selection window. This window will display active keys and what they do. SPECIAL KEYS F1 - The F1 key is the Help Key and it will activate a help window which corresponds to the screen you are viewing. You may use the PgUp, PgDown and ESC Keys to view the help file or exit the help file. ESC - The ESC key will always bring the program back to the previous step in the program. Examples: if you are printing a category it will stop the printing, if you are at the main menu it will exit the program. 4 MAIN MENU There are 5 selections in the MAIN MENU as seen below. GLEANERS NATIONAL GEOGRAPHIC (R) INEDX (1) Search for a subject (2) Display a category (3) Print a category (4) Edit or delete existing records (5) Add new records PLEASE MAKE YOUR SELECTION TYPE IN THE CORRESPONDING NUMBER SEARCH FOR A SUBJECT At the MAIN MENU type in "1". A) Entering a subject You will be asked to type in any subject. At the question, type in a subject and press return. The subject may be typed in any combination of upper or lower case letters. The subject matter may be as specific as "archeology under the sea" or a general as the letter "a". The program will search the files for the subject and print a list of articles which contain this subject. B) Selecting a category Below is a display of the CATEGORY MENU used in the program. You may search for the subject in any category by typing the corresponding number or all of the categories by typing "7". CATEGORY MENU The following is the list of categories to choose from. (1) PEOPLE (2) PLACE (3) EVENT (4) ANIMAL (5) VEGETABLE (6) OBJECT (7) SEARCH ALL CATEGORIES (8) RETURN TO MAIN MENU SELECT THE CATEGORY YOU WISH TO SEARCH TYPE IN THE CORRESPONDING NUMBER **** note the / key toggles the output of a search to the screen or to the printer. **** 5 D) Scrolling the screen The program will print a list of the articles which contain the chosen subject until the screen area is filled or until the list is complete. DISPLAY A CATEGORY Selection #2 of the MAIN MENU will print to the screen any or all of the category files. Upon typing "2" the CATEGORY MENU will appear. You may view any category by typing the corresponding number. The file will be displayed on the screen. You may scroll through the file using the following keys. Up & Down Arrows - Moves up or down one record. PgUp & PgDown - Moves up or down one screen. Home - Move to the first record. End - Moves to the last record. PASSWORD PROTECTION Selection 3, 4 and 5 of the main menu, print a category, edit or delete a record and add new records, are password protected. The password is "PLEASE" is capital letters. PRINT A CATEGORY Selection #3 of the MAIN MENU will print out a copy of GLEANERS INDEX. Type "3" at the MAIN MENU. You will be asked for a password. Type "PLEASE" and the CATEGORY MENU will appear. Type in the corresponding number for the category you wish to print or type "7" to print a complete category index. 6 EDIT OR DELETE EXISTING RECORDS Selection #4 of the Main Menu will edit, delete or add records to an existing category file. Type "4" at the MAIN MENU. You will be asked for a password. Type "PLEASE" and the CATEGORY MENU will appear. Type in the corresponding number for the category you wish to edit. Records can be added, deleted or edited to the selected category. There is a maximum number of 200 records which can be added or edited at any one session. If disk space is limited the number of records which can be edited will be displayed in window #3, the bottom window next to REC. Use the SCROLL KEYS to select a record to edit or delete by moving the pointer to the desired record. Use the SELECTION KEYS to either Edit a record, Mark a record for Deletion or Add a new record to the file. Use the EDITING KEYS to perform the actual editing or adding of records. ************************Important********************************** *Each field, (Category, Title, Volume, Number & Date) is * *completed by pressing the ENTER key. The Record is completed when* *the ENTER key is pressed after the Date field . The Record that * *the pointer is sitting at when you escape out is not recorded. * ******************************************************************** THE POINTER - >>> SCROLL KEYS Up Arrow & Down Arrow - Moves the pointer either up or down through the displayed records, one record at a time. PgUp & PgDn - Moves the pointer either up or down through the displayed records, one page at a time. Home - Moves the pointer to the first record. End - Moves the pointer to the last record. SELECTION KEYS F1 - Help Key F7 - Edit Key - Starts the editing of the record at the pointer. F9 - Add Key - Starts the add records mode. Records are added continously until the ESC key is pressed. The record at the pointer upon quiting is not recorded. 7 (SELECTION KEYS cont.) F10 - Delete Key - Toggle key for deleting or undeleting a record at the pointer. A deleted record will have a "D" next to the record. - Escape Key - Ends the add record session. The records are then sorted and recorded in the appropriate category file. EDITING KEYS Left Arrow & Right Arrow - Moves the cursor left or right one character. Home - Moves the cursor to the beginning of the word, number or date. End - Moves the cursor to the end of the word, number or date . Ins - Inserts a space between two characters at the cursor. Del - Deletes a character at the cursor. Back Arrow - Deletes one character back. Enter - Accepts the field and moves to the next field or if on the date field it moves to start of the next new record. Esc - Quits to the Selection Screen. The record at the pointer is not recorded. FIELD LIMITATIONS CATEGORY - Only the selected category can be entered and is set by default. The field cannot be left blank. Categories 1. - People 2. - Place 3. - Event 4. - Animal 5. - Vegetable 6. - Object TITLE - Any character is accepted. The field cannot be left blank. VOL. - Any number between 0 & 999 may be entered. The field cannot be left blank. NUM. - Any number between 0 & 9 may be entered. The field cannot be left blank. DATE - Any date up to the year 2999 is accepted. The date is entered as MM/DD/YYYY. The MONTH is 2 numbers. The DAY is 2 numbers. The YEAR is 4 numbers. The Date Field may be entered with or without slashes. The Date is checked for a valid date when the enter key is pressed. 8 ADD NEW RECORDS Selection #5 of the Main Menu will Add new records to any category file. Type "5" at the MAIN MENU. You will be asked for a password, type "PLEASE". Press the F9 key to start adding records. Press the ESC key to end adding records. Records can be added to any category. There is a maximum number of 200 records which can be added or edited at any one session. If disk space is limited, the number of records which can be edited will be displayed in window #3, the bottom window next to REC. Use the SCROLL KEYS to select a record to edit or delete by moving the pointer to the desired record. Use the SELECTION KEYS to either Edit a record, Mark a record for Deletion or Add a new record. Use the EDITING KEYS to perform the actual editing or adding of records. ************************Important********************************** *Each field, (Category, Title, Volume, Number & Date) is * *completed by pressing the ENTER key. The Record is completed when* *the ENTER key is pressed after the Date field. The Record that * *the pointer is sitting at when you escape out is not recorded. * ******************************************************************** SEE EDITING RECORDS FOR DETAILS OF KEYS. STARTING A NEW DATABASE If you wish to create an index for another magazine or set of books, you may do this with GLEANERS INDEX. To do this, erase the Cat$.rec files and Gleaners Index will create new files when you add new records using the ADD NEW RECORD selection. Another method would be to delete all the records from the Cat$.rec files using the EDIT OR DELETE RECORD selection. Either method will allow the user to create a new index. GOOD LUCK !!! If you need help or find a bug, give me a call or drop me a line. The registration fee for Gleaner's Index is $15. If you use this program you should register with us. The fee is not an exorbitant amount of money and it encourages the production of both new and better programs for you and your children to enjoy. Please send the registration to : GLEANERS'S PRINTING P.O. Box 617 Kingston, Nova Scotia BOP 1RO Canada ********* Thank you for supporting shareware software ********** John Rubin